Events coordinators plan and organise special events, including parties, wedding receptions, product launches, banquets, meetings, conferences and conventions.
Duties & Tasks
Events coordinators may perform the following tasks:
- talk with clients about events and offer suggestions to ensure their requests can be met
- negotiate the type and costs of services to be provided, in line with a budget
- organise the venue and ensure that it is appropriately set up, with regard to seating and decor
- consult with management to ensure adequate staff members are rostered for duty, and with catering staff to plan the menu
- consult with service providers such as entertainers and transport companies
- coordinate staff to ensure the programme of events occurs on time (for example, speeches and the serving of food and refreshments)
- oversee work by contractors and report on variations to work orders
- find solutions to any problems that arise concerning services or programmes provided
- advise senior management on matters requiring their attention and implement their decisions
- follow up with clients to arrange payment and, after the event, to evaluate the service provided
- collect and analyse data on projects undertaken, and report on project outcomes.
Depending on the size of the establishment, events coordinators may work independently or as part of a team. They often work irregular hours, and on weekends and public holidays.
- enjoy working with people
- good organisational and time management skills
- attention to detail
- good interpersonal and supervisory skills
- good communication skills
- neat personal appearance
- comfortable working with computers
- able to negotiate, delegate and work under pressure.